Video
The recorded video is an opportunity for an employer to make sure you're genuinely interested in a career with them. Unlike traditional video interview platforms, GradSift helps you present at your best. No structured questions and no time pressure.
Note: not all employers want to see a video. If that's the case they will state that in their application process and the GradSift video icon will be grey coloured and not allow you to upload.
What do I say? Introduce yourself, saying what you've studied, one or two key achievements (briefly) and why you're interested in a career with the employer. Keep it to around 60 seconds.
How do I record? You self-record and then upload the video to YouTube. Save your YouTube video as Unlisted and it can only be viewed by people who have access to the URL. You control that and you can also delete the video at any time.
How do I upload into GradSift?
From My Programs, select the video icon for that program and paste the YouTube URL. For security reasons we only accept the https://youtu.be/ prefix.
What is my YouTube video URL?
To find the https://youtu.be/ URL for your video, select your video and click the three dots for OPTIONS, then GET SHAREABLE LINK.
If you’ve clicked on your video, to the far right you should see "Copy Video Link”.
Can't find the URL that starts with https://youtu.be/ ?
You may be seeing https://youtube.com/video/(11 letters and numbers eg. abcde12345) or https://youtube.com/shorts/abcde12345?feature=share.
Simply add the 11 letters and numbers to https://youtu.be/
For example, https://youtu.be/abcde12345
In GradSift the video is assigned to a specific employer. That means only that employer can see the video. If you have multiple employers in GradSift, you can record a unique video for each employer. You enter the unique YouTube URL links for each employer. Or you could choose to make a more generic video and use that for multiple employers.
How do I create an unlisted video in YouTube?
1. Create or Sign into your YouTube Account.
2. Go to your My Videos page.
3. Upload your recorded video
4. Select the video and click the Edit button to access the video's settings.
5. Go to the Privacy section of the page and choose Unlisted
6. Don't forget to click the Save Changes button.
No YouTube Access?
If for some reason you don't have access to YouTube, contact support@gradsift.com and we can upload your video to our account and give you the URL to paste into GradSift.
Profile Not Saving
Refer to the ? support icon and type in "cannot save" for instructions.
Personal Data
This tells employers where you are located, the locations you're prepared to work and your current working rights status. When selecting locations you're prepared to work be sure to include your home location (If appropriate).
Completing Education Information
Start by selecting your highest level of education. For post-school qualifications you have the option to add up to three courses. Start with the most recent.
Choose from the eleven discipline categories on the left, then the major or specialisation on the right. If you don't see your specialisation check that it may be listed under another discipline.
If you completed a degree with multiple majors, add the disciplines/majors under the relevant degree. If your most recent degree is a dual degree eg. Bachelor of Business/Law, select the broad discipline and then the major.
Honours degree is recorded the same as a single degree. We ask you to clarify if you completed a dual or post-graduate degree later.
If you studied at more than one institution, complete the most recent, then select ADD to add up to two more.
education sample
If your highest level of education is high school, leave the Current or Most Recent course of study blank.
Here are examples of reporting non-degree qualifications.
marketing diploma
Completion Year of Current or Most Recent Qualification
Completion date is the year you finished or expect to finish your coursework. You might finish a degree in November 2023 and be eligible for your graduation award the following April. Show the completion date as 2023.
Grade Conversion
GradSift uses a 100 point scale for grades. To convert your grade choose from the table below.
Completion Year of High School
It's optional to answer this. Some employers have policies to promote diversity hiring mature aged graduates.
Employment History
You can nominate up to three employment experiences. If you have more than three, list the roles that are more relevant to your employment or are the most significant jobs you’ve held.
Enter the name of the employer, then nominate the employer sector, the estimated staff numbers in the organisation, the main job function you performed, whether it was part-time or full-time and the level of your job.
If you have held more than one role with the same employer, list them separately. For example, you may have started as a Sales Assistant with a retail company and then progressed to Assistant Manager. That can be listed as two roles.
Job Levels
There are several categories to choose from under Job Level.
- Apprentice/Trainee
- Trades/Technician/Operator
- Volunteer/Unpaid Placement. This is an unpaid role.
- Paid Intern/Work Placement. The emphasis is that it’s a paid internship or paid work placement.
- Tutor – Tertiary. The emphasis of this role is that it’s university or tertiary level tutoring. If you tutor high school students, that would be classified as Assistant (Professional).
- General Employee (Non-Professional). These typically don't requiring qualifications. Examples include retail sales, customer service and administration. Students often have these jobs while studying.
- Assistant/Entry Level (Professional). This is a paid position where you’re working in a professional capacity. It’s a regular job, not an internship/work placement.
- Graduate (Professional). This a full-time, paid graduate position.
- Senior
- Supervisor/Manager. A position where you have people management responsibilities.
- Self Employed
Examples of Employment Experience using GradSift
Example A: I completed an unpaid Accounting internship through a university placement. The organisation was a small accounting firm with less than 20 staff. I worked there one day per week over six weeks.
I also worked at a McDonalds as a Crew Trainer on weekends, more than 7 hours per week.
Example B: I’ve been studying my Law degree part-time and have been working as a Paralegal full-time with a large law firm. I also tutor at university in a law subject.
Example C: I work as Customer Service Supervisor for a state government agency. Prior to that I was a Customer Service rep for the same employer.
Example D: I work as an electrician in my own business. On the side I’m in a technology start-up with some friends. My role is strategy. We don’t pay ourselves yet.
Extra-curricular Interests and Activities
Employers are interested in what you do outside of work or study. You can list up to three examples and they can be very broad. While they may relate to a field of study, they don't need to.
Here are two examples of career-related. A university student studying accounting may be the Vice-President of the Student Accounting Society. Or an Electrical Engineer may be on the Electrical Engineers committee of Engineering Australia.
It's more likely you will have non-career examples. You play music, sports, go to the gym, blog, volunteer for a community group, provide carer services or have a hobby (eg. restoring old cars). Include them. It helps employers get a fuller picture of who you are.
Extra-curricular Levels
- General Member. You may be a member of a student society or other organisations. You might attend meetings but don’t get involved in organising activities.
- Active Volunteer/Participant. You are actively involved in activities.
- Overseas Study Exchange. You have undertaken a student exchange program.
- Committee Member/Supervisory Level. You are a Committee Member of a student society or other organisation. Or you may be in a senior/supervisory volunteer role in an organisation.
- Leadership Role. You may be the President or Vice-President of a student society. Or a you may be in a clear leadership role in an organisation, eg. President of a sporting club.
- High Performance. This relates primarily (but not restricted) to elite performers in sports and cultural activities (eg. performing arts).
- Major Award Recipient. This relates to those who have won substantial awards primarily academic or contribution to society. Examples would include United Nations student award; community contribution awards; university medal or prestigious scholarship. Examples that would not be included are “Best & Fairest”, “Employee of the Month”, minor academic scholarship.
Examples of Extra-Curricular Interests and Activities using GradSift
Example A: I regularly play social netball. (Primary function is playing Sports). I’m a volunteer organiser and run general activities for my local youth group. (Primary function is supporting Community/NFP activities). I’m also a general member of my university’s Student Marketing Society. (Primary function is Marketing).
Example B: I volunteer for my local youth group updating the website and managing its social media. (Primary function is Marketing). I’m on the executive committee for my university’s Student Marketing Society. (Primary function is Marketing). I volunteer for a charity where I do telesales calls to generate donations. (Primary function is Sales).
Example C: I did an Overseas Exchange program for one semester through my university. (Primary function is the main Discipline studied while overseas). At home, I’m the primary care giver to my parent. I also run a fashion blogging site.
Example D: I’m on a full sports scholarship. I have a hobby of restoring cars. I volunteer teaching English to school aged migrant children. (Primary function is Education).
Technical Skills
Some employers may look for specific technical skills, especially in ICT. You can list up to three skills with proficiency level. If you don’t have any of these skills leave it as None. It only matters if employers are looking for those skills.
Language Skills
Some employers may look for specific non-English language skills. You can list up to three skills with proficiency level. If you don’t have additional language skills leave it as None.
IELTS
If English is not your first language, and if you have a recent IELTS or equivalent score, please nominate it.
Gender and Diversity
Employers may have policies in place to promote diversity within their organisation. You can choose to identify with any of these areas.
Note: You are under no obligation to provide this data and it will not affect your assessment. By providing your personal and sensitive data at your own discretion, you consent to GradSift collecting, using and transferring that data and give your explicit consent for that data to be transferred to registered clients of GradSift for the purposes of employment consideration. For further details refer to our Privacy Policy https://au.gradsift.com/privacy/
Upload / Linking Documents
Employers will specify if you need to upload any documents. Eg. Resume, Transcripts, Visa etc. In the main Programs page, if the Upload Docs icon is RED, you're required to upload and then Link those documents to the employer.
If the Upload Docs icon is GREY, it means the employer does not need you to upload (or link) any documents.