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Graduate/Student FAQ

I need to apply via GradSift Extra for Viva Energy. What do I do?


To submit your Viva Energy application you need to complete the following 5 steps.
1. Create and save your profile in  Note this is a different database to  
2. In My Documents upload your resume and transcripts.
3. In My Programs, select Link Documents and choose which documents you want to share with Viva Energy, then Save. (You may have a differently formatted resume uploaded for another employer).
4. In My Programs, from the Viva Energy 2023 Graduate Program, select up to three role preferences.
5. Self-record a sixty seconds video with an introduction, one or two key achievements and why you’re interested in a career with Viva Energy. Upload to YouTube and then in My Programs paste the YouTube URL into the GradSift Extra Video. For detailed information about videos login to and go to the online User Guide.

Note: The Program Code for the Viva Energy 2023 Graduate Program is 35042160


I received an employer request to complete a GradSift profile. What does it mean and how does it work?

Employers use GradSift as a better way to screen and shortlist graduate and intern applications. They might have 1,000 applications and want to shortlist to 200. 

GradSift is an integrated assessment looking at academic performance and indicators of cognitive abilities, leadership, achievement and interpersonal skills, assessed through a range of work experiences and extra-curricular activities. By looking at all of your attributes including a short video, it means an employer has a much more balanced view of you.  For employers, that translates to a shortlist of strong applicants to progress to the next stage of their process.   


How do I create a GradSift profile?

Firstly, you should have an employer email with an invitation to complete a GradSift profile. That will include the employer's unique ID code and the closing date to finalize your profile. Register on GradSift. Enter the employer ID code and then create your profile. Data is mostly from drop-down fields, so no document uploads.

You can record a 60 second video to introduce yourself and say why you're interested in a career with that employer. It's an informal video - no scripted questions. In fact, you record the video yourself, upload it to YouTube and simply include the YouTube URL link in GradSift.

Creating a profile is easy and should take no more than 15 minutes all up. You can change and edit at any time.


What type of video do I add and who can see it?

The video is an opportunity for an employer to make sure you're genuinely interested in a potential career with them. Unlike traditional video interview platforms, GradSift helps you present in the best possible way. No structured questions and no time pressure. We recommend introducing yourself, saying what you've studied, one or two key achievements (briefly) and why you're interested in a career with the employer. Keep it to around 60 seconds.

You record the video yourself, upload it to YouTube and then include the YouTube URL link (saved as Unlisted for privacy) in GradSift. (Only people with the Unlisted link can view the video).  

In GradSift the video is assigned to a specific employer. That means only that employer can see the video. If you have multiple employers in GradSift, you can record a unique video for each employer. You enter the unique YouTube URL links for each employer. Or you could choose to make a more generic video and use that for multiple employers.


Why do you use YouTube for video?      

We want to make the recorded video process simple. Just about everyone uses YouTube. So long as the video is saved in YouTube as Unlisted, it can only be viewed by people who have access to the URL. You can also delete the video at any time. 


What if I don't or can't provide a video? 

Including a video is not mandatory but is highly recommended. Not including a video does not impact how GradSift ranks you. Video is an additional resource for employers to assess you. 


An employer has asked me to nominate my role or work stream preferences. What do I do?

Some employers have multiple roles, work streams or job locations and understand that applicants can be interested in more than one position. In this case, when you add an employer program in GradSift, you select up to 3 role preferences. If you only have one preference, leave it at that. Employers use the information to balance numbers in their shortlists. 

If an employer does not offer any preferences, that option will display as not available. 


How do I convert my grades to the GradSift scale?

Approximate your overall grade point average using our 100 point GPA scale.   

GPA Converter

0 -100 scale

7 point scale

4 point scale




70 – 74.9

5.5 – 5.9

2.5 – 2.9

65 – 69.9

5.0 – 5.4

2.0 – 2.4

60 – 64.9

4.5 – 4.9

1.7 – 1.9

55 – 59.9

4.0 – 4.4

1.4 – 1.6

50 – 54.9

3.0 – 3.9

1.0 – 1.3


Note: For a PhD which is "pass / fail" or non-graded degrees , select 75+.


I can't find my degree discipline listed in GradSift?

Due of the sheer volume of degree disciplines, some closely related disciplines are grouped. For example, Anthropology falls under Human Science. So if you don't see your exact discipline, choose the best fit.

GradSift uses ten broad discipline categories to enable you to drill down to find your specific discipline. It's the discipline you select that's important - not the broad category. So be prepared to look beyond your university faculty (or category) to find your discipline. For example, in GradSift, Human Science sits within Science. Public Policy sits within Law. Not all universities will have the same structure.


How do I add academic transcripts?

When you create your GradSift profile, you can add a URL link to your academic transcripts available through This is the official platform for Australian and New Zealand universities to provide secure access to academic transcripts. You first need to create your own account with MyeQuals. You can then share your URL link with other parties including employers and GradSift, giving them digital access to view your transcripts. Note, only transcripts from 2018 are available through MyeQuals.

If you can't provide transcripts through MyeQuals it's OK to omit them from GradSift. It will not affect how employers assess you. It's simply a convenient tool for employers.


What if I can't complete my GradSift profile by the employer's closing date?

The employer will be unable to include you in their shortlisting process and most likely you will be advised your application was unsuccessful.


I have a second employer asking me to complete a GradSift profile.

No problem. Log back in to GradSift and under My Programs simply add the new employer program code. You add a new video for that employer, or you can use a generic video for multiple employers. You can edit your profile, if you like. But if nothing has changed, you don't need to. That's it. The employer program code links your details to that employer.


Will my GradSift score be the same for all employers?

No. GradSift assesses your background differently for each employer.  Your ranking will depend on what an employer is looking for, the relevance of your background to the employer and the backgrounds of the other applicants. If an employer asks you to the next stage of their assessment process, it indicates you are a potential "strong fit" with the employer.  


Can I find out my GradSift score from GradSift?

No. It's up to the employer to decide if they want to share that.

But remember, your GradSift score is a ranking relative to the other applicants to that graduate/intern program. And it will differ for each employer program you apply to. 


Can I change, edit or delete my GradSift profile?

Yes.  You can do that at anytime.


How do I find out how I went with GradSift?

After the closing date, the employer will use GradSift to determine their shortlist. The employer will communicate with you directly to let you know if you've been successful or unsuccessful. 


I'm having trouble saving my profile

If you've included a special character in the employer name eg. café or a hyphen etc, please remove and it should save.


Secondly, there may be a field that hasn't been entered. Safari/Chrome will highlight which fields while Firefox has a message but doesn't point to it. Common omissions are grade in Education or some employment fields.



Other questions?





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